These folders probably apply across all industries: They suggest Business Planning, Sales & Marketing, Design & Logos, Financials, Legal, Human Resources, Product or Service, and Personal. Here’s some thoughts about folder structure from for starters. How does your business run? You’ll want to make your file structure similar. There’s a few ways to organize your file and folders structure by department, by customer or partner, by project, etc. If you don’t have a file structure already in place you’ll want to discuss the structure with each of the departments, understand their needs, and provide something they can work with effectively. Organize Files and Folders For Your IndustryĪ file structure for a small insurance agency is going to be quite a bit different than the file structure for a multi-national enterprise. Once you have a designated spot, then you will want to organize your files and folders into a hierarchy. They are easy to set up and will make life better for everyone. However if you don’t then consider a NAS (Network Attached Storage) or a designated computer with a shared drive (pseudo server) that everyone can access. If you have a server then consolidation is easy and probably already in place. We all know people who like to keep things on their desktop (hint: executives?) but they need to understand that those files are not secured or backed up. Give them their spot and make sure they use it.īackups will be much more efficient if they are pulling from a central storage location, rather than pulling backups from each desktop or workgroup, here, there, and everywhere. If it isn’t already in place, the first thing you will want to do is to consolidate your company files to one shared location. How will you know what important files need to be backed up? You need a plan, a method to ensure your business files are backed up. If you organize files and folders it not only helps the company more easily find their files, it makes backups easier.
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